General info
As PMO:
The portfolio of strategic projects within the direction Assets is organised in different programs: Asset Management Excellence (AMEX), Go for Zero (Go4Zero), Digital Solutions, Synapse,…. A central Portfolio management office (Transformation PMO) has been established that provides governance and support for the different programs. Each program also has separate program management office (PMO).
As Project Leader:
All the programs have a number of projects with dedicated project leaders. The project leader is the one who really drives the project and refers to the program manager. He is responsible for bringing project in on time, cost, to specifications, and to a given quality with agreed resources.
Some smaller projects do not require fulltime project leader and that is why it could happen that a PMO play both roles (PMO + PL).
Service expectations
The main tasks expected are:
- As Project Leader
- Project definition, scoping, planning, people impact analysis, communication plan
- Tracking the planning, scope and budget (resources included) of the project
- Fostering communication
- Managing any risks and issues
- Motivating the team
- Ensure all decisions are documented and clear to everyone
- As Portfolio PMO
- Steering committee preparation & afterwork
- Monthly Reporting : consolidation
- Follow-up & challenge of risks and issues
- Follow-up and support of people impact analysis, the change and communication plan of the project and on the program level
- Follow-up & challenge of milestone planning
- Follow-up, definition & challenge of project KPI’s : leading + lagging
- Follow-up of resources (HR as financial)
- Follow-up of objectives and results (actuals & budget) from study to implementation
- Making presentations about certain topics
- Provide guidance and support to projects on demand
- Ensure and improve PMO Governance rules
- Improve processes efficiency (data collection, arbitrage , meetings)
- Develop coordination amongst projects, programs and portfolio
- Ensure quality (data, standard documents…)
- Develop a good understanding of the projects in the program and help identifying interdependencies.
- Being able to support the development of roadmaps for specific topics.
Profile
- The candidate does not only have to execute certain tasks but also interact with the other members of the PMO team about the content and potential improvement
- Experience of at least 2 years in Project management is a prerequisite
- Fluent in Dutch, French and English (spoken and written)
